Administrator - Havant

Full time

Havant, United Kingdom

Project support

Trant Engineering currently have an opportunity to appoint an Administrator to be based out of our Havant office.

Trant Engineering Limited is a multi-discipline Engineering & Construction company, with offices and projects throughout the UK and Overseas. We have a number of different divisions, including; Energy, Oil & Gas, Process & Water, International and Control & Automation. We have over 800 employees and with a healthy forward order book and a projected turnover of £180m this year, it is an exciting time to join the business.

The Administrator position will be working 08:00 – 17:00, Monday to Friday.

Trant Engineering is delivering various civil engineering works and water process mechanical & electrical projects. 

Reporting into the Project Manager, responsibilities include:

  • Diary Management – Scheduling regular meetings and recording and tracking of meeting minutes
  • Raising requisitions on the Internal ordering system – PPE, Site Materials and software
  • Establishing and maintaining the documentation systems
  • Coordination of project management activities, resources, equipment and documentation
  • Assign tasks to internal teams and assist with schedule management
  • Create and maintain comprehensive project documentation, plans and reports
  • Assist the document control team for internal and external issuing of documentation
  • Compiling & retrieving data for data books
  • Support Trant HQ with IT; new starter requests, tracking of IT equipment
  • Managing logistics of project fleet; availability of vehicles, repairs, MOT’s & servicing
  • Managing travel arrangements for project team (accommodation and travel)
  • Organising meeting rooms/conference rooms and team building activities
  • Managing training requests and queries, updating training matrix and assisting with documentation required by the training team
  • Uploading orders & data on to the COINS system
  • Goods Receipt Note (GRN’s)
  • Processing & sending out orders
  • Matching information
  • Answering the phone
  • Photocopying
  • Filing
  • Letter writing
  • Uploading data and updating the in-house IT system
  • E-mails
  • General Administration

Requirements:

  • Proven background in an Administration/Document Control position (or similar)
  • Organizational skills, including multitasking and time-management
  • Teamwork skills
  • Strong working knowledge of Microsoft office package (Word, Excel & PowerPoint)
  • Excellent communication skills both verbal and written
  • Computer literate with good knowledge of all Microsoft Office packages including office 365.
  • A background of working in the construction industry is preferred but not essential
  • A full UK driving licence
  • Organised
  • Accurate data entry skills
  • Personable character

Benefits:

  • Competitive salary
  • 25 days holiday + bank holidays
  • Christmas shutdown
  • Free onsite parking
  • Government Workplace Pension

Equal Opportunities:

Trant Engineering Limited is committed to equal opportunities for all and we do not discriminate on the grounds of race, religion or belief, sexual orientation, gender reassignment, marital or civil partner status, sex, disability or age

To apply for this position, please e-mail your CV to kevan.knight@trant.co.uk or call our Internal Recruitment Team on 02380 665544

*Please note, due to the volume of applications we are not always able to contact each applicant individually. If you have not heard from us within 10 working days of application, please assume that you have been unsuccessful on this occasion

 

 

 

 

 

 

Apply online